Frequently Asked Questions
How do I create a new gallery of images?
To create a new gallery, click the Create a New Gallery link on your Dashboard page. You will be taken to a new gallery page with instructions for adding your images. Simply click the Add Photos button and wait for the upload tool to appear. You can choose from 2 upload tools; our Express Uploader which is the default uploader, and our Form uploader. In the new box shown, click add photos. Locate your image files just as you would when creating a DVD. Highlight the images you want to upload, and then click the upload button. Your images are on their way. When the box empties, all of your images are uploaded. Close out the Upload Tool and PixOasis will return you to your new gallery and its images.
How do I upload Images to my new gallery?
PixOasis offers two ways to batch upload images to your galleries; Express Uploader, and Form Uploader. The Express Uploader method is the default method offered and PixOasis recommends it as the fastest and easiest method for uploading images. Although the Form tool can be used, it has some limited capabilities.
Tip: Although PixOasis can upload very large images, the smaller the files you upload, the shorter your upload times will be. To deliver proofs from photo shoots, most photographers either choose to use the resize button or reduce their images in Photoshop so that the file sizes are relatively small. This technique has the advantage of faster upload time.
After the client has chosen specific images, photographers prepare their high resolution versions and then upload these final images into a new gallery for instant delivery. Each album will be displayed by a single thumbnail image accompanied by editing and administrative tools to customize your presentation.
How do I change the size of my thumbnails:
You can change the default size of new thumbnails in future galleries and also change the thumbnail size in an existing gallery.
To change the default size:
On your Dashboard, there is a “Change Thumbnail” blue button second from the left on the top grey bar
Set the size of thumbnails (in pixels) for any new albums.
Existing albums will not be modified.
To change thumbnail size in existing albums:
Go to Gallery Options on the top right of the Gallery page. In the drop-down menu
click Gallery Properties. Next click thumbnail size to change the pixel value number.
Remember to click Apply at the bottom of the page. To finish, click Gallery Options again, scroll down and click "Rebuild thumbs".
How do I deliver high resolution video clips (.MOV files) and compressed MP4 video files?
PixOasis created a system to easily deliver all of your videos including raw .MOV files in a convenient gallery format that is easy to manage for the both the photographer and the client. Simply upload any video file the same as you would any image file. PixOasis recognizes the video format and stores the uncompressed files on our servers. Then, the video files are processed and converted to compressed MP4 videos suitable for viewing on the web. A player is embedded in the video for easy viewing. The client is able to view and share the clips before downloading saving both time and effort. When the download button is clicked, the original file uploaded by the photographer is delivered. Keep in mind that PixOasis allows the photographer to upload multiple videos into a single gallery requiring a single link.
What are the differences between the two uploaders?
For general purpose uploading, the Express Uploader is the fastest and easiest to use.
The Form Uploader works great for one or two images. The uploads are fast but it is cumbersome to batch upload as images have to be identified individually.
Can I upload and deliver any image file using PixOasis?
PixOasis displays and delivers JPEG, GIF, TIFF, and Raw CRW, CR2, NEF and DNG files. In addition, PSD files with layers and PDF files can also be delivered but PixOasis cannot display a thumbnail with PDF and PSD image files. Instead, a place-holder icon is displayed to indicate the image file in the album.
How can I re-sort the images in my gallery?
1. Open up the gallery by clicking the thumbnail image on the gallery page.
2. Click the Gallery Options tab on the upper right.
3. Scroll down to sort items
4. Here you options to sort such as:
- By Upload Date
- By Picture-Taken Date
- By Filename
- By Number of Clicks
- By Caption
- By Number of Comments
How do I add my personal Logo to my galleries?
Pixoasis offers all of our members, the opportunity to personalize their galleries by displaying their own logos as headers on all pages including those sent to clients. Their personalized header will replace the PixOasis logo that is the default header.
If you would like to take advantage of this please do the following: After signing up, send an e mail to email@example.com requesting a new header. Attach a gif file of your logo measuring not more than 824 pixels wide by 90 pixels high. Please note that the header space is white, so if your logo is smaller than the above dimensions, it will have a white background. Your new header will be in place within 72 hours.
Where can I view and edit my account information?
PixOasis offers a link I the header called “My Account” When the member clicks the link, he or she has access to all of their account information including what his or her plan is and how much of the plan is currently in use. They can also edit their account information, change their password and upgrade their account status if more space is needed.
How do I manage my galleries?
Each member has a Dashboard that displays and allows the member to manage and
organize their galleries. A member can create and update an unlimited number of galleries
as long as he or she is below the allotted quota. Each gallery is identified by both title and
oversized thumbnail. By clicking a thumbnail, a member is taken to that gallery. Once there,
he or she can perform important housekeeping functions.
For each gallery, one can easily:
• Edit the title of the gallery
• Edit the captions
• Edit the gallery
• Delete the gallery
• Allow or disallow high res downloads
• Email the gallery
How can I delete and batch delete images in my gallery?
To delete an individual image from the gallery, open the gallery
1. Under the image, roll the mouse over “Options” and click “Delete”
2. A pop up window will appear asking you to confirm the delete.
3. Click yes and the process is complete.
Occasionally, users may want to delete multiple images from a gallery at once. This saves time.
To do so:
1. Open the gallery and roll the mouse over the "Gallery Options” menu. Click the “Batch Delete” link.
2. The page will refresh with check boxes to choose which images to delete.
3. Click delete and the images are now removed. NOTE: Once removed, images must be re uploaded to restore them to the album.
How can I batch delete multiple galleries?
On your Dashboard, on the top grey bar there is a blue button “Batch Delete Galleries”. A window will open showing all of your active albums with check boxes to delete as many albums as you wish.
How can I batch rotate images in an gallery?
On the grey bar next to each gallery on your Dashboard is a button “EDIT”. Scroll down to batch rotate and proceed.
How can I create multiple galleries that are connected with one link and can be viewed by my client with one click? ...Nested Galleries
1. From your Dashboard, click “Create new gallery."
2. On the grey bar under the header, put your cursor on “Gallery Options” on the farright.
3. Scroll down and click “New Nested Gallery”
4. When the page refreshes, click the blue “Add New Images” button on the upper left of the page.
5. Upload the images you want to include in your first nested gallery.
6. When the upload is complete, click the “Return to Gallery” link on the upper great bar.
7. To add your second and more nested galleries, repeat steps 2 to 6
How can individual images be viewed larger?
PixOasis gives each user the opportunity to change the size of the intermediate images displayed when thumbnails are clicked. The default size is set to 640 pixels. It is important to note however, that the new image size MUST BE SET BEFORE UPLOADING THE IMAGES. The size of images already uploaded cannot be changed.
If you want to change the size for new images to be uploaded, here are the steps.
1. Click the “Create New Gallery”
2. On the grey stripe on the right side, click the “Edit Image Size” link. A pop up box will appear to allow the editing
3. Change the maximum image size from 640 to a dimension of your choice.
4. Click apply and when the page refreshes, click the ”Add New Images” tab and proceed with uploading.
How can my clients download the high res images I uploaded?
Pixoasis offers four options for downloading.
1. By clicking the enlarged intermediate image, the download process is activated.
2. By clicking the “Download All Images” button
3. On the intermediate image page, clicking the “Download highest res image” button
4. On the intermediate image page, click the “Download low res version” button.
What editing options are available?
PixOasis understands that after your photos have been uploaded; you may wish to edit the presentation on-line.
We offer some simple tools to:
• Edit the text
• Edit the thumbnails
• Rotate or flip the photo
• Move the photo from one gallery to another
• Reorder the photo within the gallery
• Copy the photo
• Hide the photo
• Delete the photo
All of these functions are available to the photographer by clicking on the Edit Photo window and scrolling down to the function you are interested in.
What are my “Gallery Options”?
The Gallery Options window allows the user to:
• Monitor and change the Gallery Properties
• Batch Delete images
• Edit titles
• Rebuild thumbs
• Sort Items
• Create new Nested Galleries
What are “Gallery Properties”?
The Gallery Properties window allows the user to:
• Edit the gallery title.
• Determine the pixel dimensions of the intermediate sized images displayed.
• Determine how many rows and columns are used for the display of thumbnails.
• Determine if the user wants the slide show to loop or not.
• Decide on an gallery to gallery basis if the user wants new items uploaded to be shown at the beginning or end of the gallery.
How does the slide show feature work?
PixOasis provides a convenient built-in slideshow tool. Anyone viewing your gallery may elect to see the images as a slideshow. When the slideshow link on the upper right corner of the page is activated, the slideshow begins with the viewer given options to determine the amount of delay between image changes and the type of transition between images. To end the slideshow experience, hit the escape key. Please Note: The PixOasis slideshow works best with JPEGs.
How do I make selects to use the LightBox function to edit images?
To add an image to a group of selects, click the select check box found under each image in your album. To view the group of selects, click the blue "View Selects" button under the grey stripe at the top of the gallery page.
Can my clients create Select Groups / Lightboxes and share them?
PixOasis knows that you and/or your clients may wish to edit your photos on-line and share
this edit with you and others. For this reason we created our Selects/LightBox tool.
Clients can use the lightbox to edit images and to communicate with the photographer which images they choose to use from a particular album.
Clients can also share their edits with colleagues by e mailing the link to lightboxes they create. By alerting the photographer that a lightbox has been created, the client does not need to manually list the images in a separate communication.
How do I delete a gallery?
To delete a gallery click the delete gallery link. A pop up window will appear with a confirmation message. Confirm and your gallery will be deleted.
When I click the delete gallery button, nothing happens.
When clicking this button, a pop up window appears. If the user is multitasking with multiple windows open on their desktop, the pop up window may be covered. Minimize the windows or close them out. Your pop up window will be visible. In some cases, users have pop ups disallowed in their browser settings. Check to make sure that in this instance, pop ups are allowed.
How do I title an Gallery?
On the horizontal grey stripe next to each thumbnail is a drop down menu titled "Edit". Roll over this title and on the drop down menu is the option to edit the title. You may keep the title as UNTITLED or you may change it to any name you choose.
How do I Edit Captions?
PixOasis allows you to add or edit any caption you may have created for an image. Roll over the "Edit" button, Click the link caption button and follow the instructions.
How do I E-Mail the link to my galleries?
This tool is the core of the PixOasis image delivery function. It is also the mechanism that
insures privacy and security for your digital images.
Once the photographer has edited his galleries, it's time to e-mail the link to the client. PixOasis insures that the clients receiving your e-mail will be able to view only the gallery meant for their eyes. All of your other galleries and the images they contain will be hidden from everyone but you. PixOasis also allows the photographer to limit the amount of time a link is active for each E-Mail recipient.
Click the e-mail link on the grey bar next to the title of the gallery. A pop down e-mail box will appear. As you can see, the URL link and instructions for your client are already embedded. Also, there is a form that allows the photographer to specify how long the link to that recipient stays active. If no date limiting information is entered, the link stays active as long as the album is not deleted. All you have to do is add any personal or specific messages and send it. It's that simple. When your client receives the e-mail he or she only has to click the embedded link to be able to view and download the images immediately!
My clients are not getting my e mails. How do I fix this?
Occasionally photographers might be alerted that an e-mail sent to a particular client was not received. This could be due to a variety of reasons related to the multitude of e-mail server protocols, and even client firewalls.
Some companies have very strict firewall protocols that might confuse the PixOasis automated e-mail with spam. For this reason, PixOasis created a work-around that solves this problem. If you encounter this, please do one of the following.
1. click the "e-mail this gallery to myself" link.
2. When you receive the e-mail sent with this link, forward it to your client using your normal e-mail program like Eudora or Outlook. Your client will be able to receive this e-mail as if it originated from your own computer
Click the E Mail the Gallery button. Instead of sending the link, highlight the Blue Hash Link and “copy” it. Then open your personal e mail account, compose a new e mail to your client, “paste” the link into the body of the e mail and send it away.
When you receive the copy of the e-mail message sent to your client that PixOasis automatically sends to you, forward that e-mail to your client. The e-mail will originate from your own e-mail address and should not be blocked by your client's e-mail firewall.
How do I Download Images?
PixOasis lets users download images from your galleries in two ways; individual images or all images.
By clicking on any thumbnail, an intermediate sized image appears. This image although larger than a thumbnail is still a low res version of the original image uploaded. To download the full high res version, the user must click the "Download High Res Version" button. The automatic download sequence will begin. Do not drag and drop or right click the image. A dialogue box will appear asking where you want to save the image that's about to download. Most users save these images on their desktop.
Downloading the entire gallery:
Sometimes clients wish to download all the images in the gallery to their computers. PixOasis allows this function by clicking the Download All Images link. The images can be saved in the same manner as with the individual images. If a gallery contains many images or many high res images, the download process includes creating a zip folder with all the images, can take some time. A pop up will tell the client when the download process is complete
Please note: PixOasis only downloads the original images uploaded by the photographer. The thumbnail and intermediate sized images generated by PixOasis do not download.
I need more space, How do I upgrade my account?
PixOasis allots to each of its members an amount of storage space based on his/her
subscription plan. Every photographer is free to use and reuse the allotment as many times
as needed in uploading and delivering their images. Many photographers however will find
that in order to keep their Galleries available to their clients on-line for longer times, or to
upload and deliver large numbers of high res images, it may be necessary to upgrade their
plan to one with a higher quota. If a photographer goes over his quota, Pixoasis will notify the
photographer immediately by refusing to accept any more images on our server. The
photographer can upgrade his account to one with a higher quota and immediately continue
his PixOasis experience. PixOasis offers multiple plans that allow the photographer a choice
of options to accommodate both budgets and storage needs.
To upgrade, click the account tab on the header. then click the "Upgrade Plan" link. Payments can be made with credit cards or with PayPal. The Upgrade page link is accessible on the Account Page as well as the Prices page.
How do I activate my new 15% discount account?
If you are an active member of ASMP, APA or PPA you qualify for a 15% discount on all paid
PixOasis subscriptions. To activate your discount send an e-mail to firstname.lastname@example.org
telling us which organization you belong to (and be sure to include your membership
number). We will activate the discount for your account. Once activated, PixOasis plans will
reflect the new discounted monthly subscription charges.
The 10GB plan normally costing $15.95/mo. is reduced to $13.40/mo. The 40GB plan normally costing $25.95/mo. is reduced to $22.00/mo.
To take advantage of the newly available discount rates a new subscription is required. After clicking the “upgrade plan” link on your account page you will be directed to our upgrade page showing the new plan options that reflect the discounted prices. Select the plan that best serves your needs and click "Submit." You will be directed to PayPal to complete the transaction.
PLEASE BE AWARE THAT PIXOASIS DOES NOT CREDIT ACCOUNTS FOR TIME REMAINING ON A SUBSCRIPTION WHEN UPGRADING. TO AVOID MAKING A DOUBLE PAYMENT FOR THE MONTH, PIXOASIS RECOMMENDS THAT YOU CHANGE TO A DISCOUNTED SUBSCRIPTION ON THE DAY BEFORE YOUR CURRENT SUBSCRIPTION RENEWS. YOU CAN CONTACT email@example.com IF YOU NEED ASSISTANCE DETERMINING THE BEST DATE TO COMPLETE THIS TRANSACTION.
You can activate your 15% discount account either when you first subscribe or at any time after subscribing to one of our paid plans.
How do I cancel my Paid Upgrade Account?
You may cancel your paid upgrade account at any time. Your PixOasis account will terminate within 72 hours and you will not be able to upload any more images after the termination takes effect. Your images will remain on our server and your links will stay active for 30 days after the termination date.
To initiate the cancellation:
1. Log into your PayPal account
2. Find your most recent PixOasis subscription payment
3. Click on the reference number attached to that payment
4. Scroll down to the bottom of the screen and click “Cancel Subscription”
How do I change my or update my credit card information on Paypal
1. Log into your Paypal account.
2. Click the “person” icon on the upper right
3. Go to Profile and Settings, then on the next drop down menu, go to My Money.
How do I limit client downloads of my images?
PixOasis is designed to simplify client downloading of images from the web. Occasionally,
the photographer might want to limit this download function for a particular album of images
or just the high or low res versions on either a temporary or permanent basis. Pixoasis
permits the photographer to do this on an a gallery by gallery basis. Simply click the options
button on the grey bar next to each of your galleries visible on your Dshboard. Scroll down to
the "Allow/Disallow link and follow the easy to use prompts.
PixOasis does not permit those viewing images to “Right Click” and save or copy any images displayed.
How can I create a report of my PixOasis deliveries for tax purposes?
On your account page there is a link for "Download E Mail History". Click this link and Pixoasis will generate an Excel file with all of your e mail transaction including the title of the album sent, the date, and the recipient.
Can I deliver Raw Files?
PixOasis allows photographers to upload and display and deliver their RAW files as well as other formats.
Besides JPEGs and TIFFs, what other file types are supported?
.DNG, .CRW, .CR2, and .NEF are all supported.
What about .PSD and .PDF files?
PixOasis allows photographers to deliver PSD files with layers and PDF files. However, these files cannot be displayed with either thumbnail or intermediate sized images. Instead an icon serves as a place holder for the image. The title of the image or the image number is displayed beneath the icon.
Can I deliver CMYK files?
Pixoasis does NOT support CMYK jpeg, tiff or psd files. If you try to upload a CMYK file, it will be rejected by Pixoasis and not be displayed in your gallery.
How does PixOasis maintain security?
PixOasis takes the security of members' images very seriously. Our software insures that when a photographer sends a link to an album of images, the recipient has access to those images only. The link is active only as long as the specific album is maintained. Once the gallery is deleted, the link is nullified. The photographer's Gallery Administration Page, which displays other galleries is accessible only by user name and password. On our servers, all images are backed up to prevent a permanent loss of data.
How do I qualify for and activate a Discount offer?
Pixoasis offers members of select professional organizations a discount on paid plans. In addition, PixOasis occasionally makes this discount available to the public as part of it’s regular promotional activities.